A property manager's day is a queue of small decisions made in writing. A resident reports a leak at 9pm, and someone decides whether it is an emergency and which vendor goes. A prospect asks about pets and parking. An owner wants to know why the unit has sat vacant for 40 days. A renewal goes out with a rent increase and comes back with a counter. Multiply that by a few thousand doors and every one of those decisions sits in AppFolio, Buildium, Yardi or Rent Manager, plus the shared inbox.
Few businesses produce a cleaner record of service operations. OpenAI uses property managers as one of the 44 occupations in its GDPval benchmark, which tests whether AI can do real work. Mercor names real estate and lists leases and inspection reports. Endless, a broker, lists work orders, leasing, renewals and owner reporting as in scope for property managers.
This hub is for owners and operators of residential, commercial and community association management companies with ten or more staff. It covers what buyers ask for, how resident and owner details are handled, which buyers fit a company your size, and what to settle with the owners you manage for. Sub-pages cover residential, commercial and HOA management separately, because their records differ.
Worth
What a property management company's data may be worth
Set for a typical property management company, 35 staff and 10 years of records. Move the sliders to match yours. Our estimate, not an offer.
Buyers
Which buyers want this data
Buyers whose own published rules fit property management companies. We can introduce you to the ones we work with.
Featured partners
micro1
Asks for SOPs, playbooks and repeated workflows; a manager's move-in, turn and delinquency procedures are exactly that.10,11
- $100K to $2M+, micro1 says7
Watch out for: Says it removes personal details only "when relevant", so ask exactly how.12
Polyshares
Buys tickets, CRM and accounting exports, which is what work orders, leasing pipelines and owner ledgers become on export.13
- $100K to $2M+, Polyshares says8
- None, Polyshares says14
- An offer in 1 to 2 weeks, then paid in 30 to 60 days15
Watch out for: Exclusive by default, and every deal it lists is exclusive with no end date.16,17
Everyone else we reviewed
By score, with full reviews. We have no referral agreement with these companies, so we do not link out to them.
Mercor
Names real estate as a target industry and lists leases and inspection reports, two record types every manager keeps.18,19
Watch out for: It confirmed a cyberattack in 2026, and class actions followed.23,24
Nyne AI
Names AP and AR, invoices, service histories and support tickets, and takes companies with 20+ US W-2 staff.25,26
- $100K or more, Nyne says27
Watch out for: Pays only after the dataset is accepted, and publishes no timeline.28
Who wants this
Do buyers want property management companies?
No buyer publishes prices by industry, but their own intake forms show which industries they rate higher.
- Troveo puts real estate or property in its second of four demand tiers: "Your industry carries above-average buyer demand."29
- Polyshares takes real estate and property management, without marking it premium.30
- VMS, a broker, gives real estate or property management standard weight when it estimates value.31
Which buyers take a property management company your size
Shown for 35 staff, a typical property management company. Ask whether contractors and part-time staff count.
micro1
Polyshares
No headcount rule; the length and texture of the record matter more34
Mode
20+ full-time US office staff (accounting firms 10+, law firms 6+)35
Pewter
20+ staff and 3+ years36
Grepped
No headcount minimum stated37
Ventra
30+ US employees and 3+ years of records38
Mercor
None stated39
Troveo
No minimum stated; its estimator starts at 2040
Nyne
20+ US W-2 employees and 3+ years26
Endless
Roughly 30+ employees41
Supersoniq
50+ employees and 5+ years42
What buyers value
What in a property management company's records buyers value
What buyers look for in your records, and what to talk through with your buyer before anything leaves your systems.
| Data | Where it lives | Why a buyer values it | Raise with the buyer |
|---|---|---|---|
| Maintenance requests and work orders | AppFolio, Buildium, Yardi, Rent Manager | Resident description, triage, vendor dispatch and completion, thousands of times over. | Resident names, unit numbers and entry permissions. |
| Leasing inquiries and application follow-up | Leasing CRM, shared inbox | How prospects' questions are answered and how many become signed leases. | Screening reports and anything from a consumer report. |
| Leases and renewal correspondence | Document storage, email | Mercor names leases outright, and renewal threads show negotiation on rent and terms. | Personal details inside lease documents. |
| Owner statements and owner communications | Property management accounting, email | Monthly reporting and explanations to owners: why a cost was approved, why a unit is vacant. | Whether owners' records belong to the owners under management agreements. |
| Move-in, move-out and inspection reports | Inspection apps, photos | Condition documented and compared, with deposit decisions that follow from it. | Photos of residents' belongings. |
| Vendor management records | AP system, vendor portal, email | Bids, approvals and invoices across plumbers, turn crews and landscapers. | Nothing specific |
Software
Software property management companies run on
Process
How it works with each buyer
In each buyer's own words. Where a buyer publishes nothing, we say so.
micro1
- Internal docs, SOPs and playbooks, knowledge bases, project management workflows, internal comms, templates, CRM and workflow metadata, task histories10
- 30 to 200 employees33
- $100K-$2M+ per data package; over $1M for unique data7
- PII removed "when relevant"12
- The company keeps ownership of its data and reviews samples before release43
- Not published
Polyshares
Mercor
Selling or closing
Selling or closing your property management company? License its data first
Owners search whether a property management company can be sold at all, and when one is, the buyer is usually paying for the management contracts. The work orders, leasing threads and owner reports are a second asset alongside the management contracts. Before a sale, ask each licensing company whether a license can close first, and whether the management agreements you are transferring say anything about the records.3
FAQ
Property management: questions, answered
Because property management is work AI developers already measure. OpenAI's GDPval benchmark includes property managers among its 44 occupations, and a work order shows the full loop: a request in plain language, a triage decision, a vendor and a result.1
No buyer publishes a property management price. Published ranges mostly run $100K to $2M, as the buyers' own claims: micro1 states $100K-$2M+, Cognor Labs and Ventra $100K-$2M, and Jottings $100K-$250K for specialized histories up to $1M+ for rare data. A long history of linked work orders, leases and owner statements across many doors puts a company in a better position.7,51,52,53
Every business is different, so this one is best talked through with the buyer you're working with. Their team goes over it with you before anything is signed.
Every business is different, so this one is best talked through with the buyer you're working with. Their team goes over it with you before anything is signed.
Before you sign
Questions to talk through with your buyer
Every business is different, so these are best talked through with the buyer you're working with. Their team goes over them with you before anything is signed.
Questions for this kind of business
- Do our management agreements give owners rights over property records?
- How are resident names, unit numbers and screening reports removed and checked?
- Which state privacy laws apply to resident communications we hold?
- Who owns this data: the company, an estate, or someone else?
- How do CCPA, GDPR, UK GDPR and state privacy laws apply, and is de-identified data still personal information?
- Do customer, vendor or platform contracts, NDAs or API terms restrict this?
Questions for any buyer
- Is the license exclusive, and for how long?
- Can you sublicense the data, and to whom?
- Which AI labs will receive it, and will you tell us?
- How long do you keep it, and how is it deleted?
- What is your liability cap, and who indemnifies whom?
- Will the contract ban re-identification of people in the data?
- Who removes personal data, by what method, and do we approve it first?